Name of activity / event / location	Main Stage	Date of risk assessment	18/05/2023	Name of who undertook this risk assessment	M A
		Date of next review	18/11/2023

Hazard Identified? / Risks from it?	Who is at risk?	Gross Risk Rating	How are the risks already controlled? What extra controls are needed?	Net Risk Rating	Actions for further Controls
Hazard – something that may cause harm or damage. Risk – the chance of it happening.	Young people, Leaders, Visitors?	The gross risk rating is a combination of the likelihood of the risk happening and the impact should no mitigating actions be taken.	Controls – Ways of making the activity safer by removing or reducing the risk from it. For example - you might use a different piece of equipment or you might change the way the activity is carried out.	The net risk rating is a combination of the likelihood of the risk happening and the impact once the mitigating actions have been taken.	These are further actions which have either been identified or are in the process of being implemented to provide additional control to mitigate risks
COSHH: Handling of Materials Risk to Health / Site	All Present	High Likley/Moderate	Any materials falling under COSHH regulations to be identified and Matrial Safety data sheets to be obtained and kept on record and available in hard copy on site Any handling / PPE requirements contained in Material Safety Data sheet to be implemented Any staff required to handle substances to recieve safety briefing / training	Medium Possible/Moderate	Research materials required e.g. smoke fluids, fire proofing sprays. Find safe alternatives where possible
COSHH: Storage of Materials Risk to Health / Site	All Present	Medium Possible/Moderate	Any materials falling under COSHH regulations to be securely stored backstage with restricted access Matrial Safety data sheets to be obtained and kept on record and available in hard copy on site Any storage requirements outlined in the material safety data sheet to be implemented	Low Unlikley/Moderate	Research materials required e.g. smoke fluids, fire proofing sprays. Find safe alternatives where possible
Crowd: Crushing Risk to Health	All Present	High Possible/Major	Estimated crowd to be circa 5000 people Arena site is approx 7590sqm allowing 1.5m2/person well above the recommended 0.5m2 for a standing music venue Seating area calculated at 1m2/person Marshals in place to direct crowd to seating area Young people under control of group leaders on entry and exit to ceremonies when crowds will be at highest	Medium Unlikley/Major	Breif leaders on correct entry/exit routes for their district - Leader Handbook (PD)
Crowd: Emergency Evacuation Risk to Health	All Present	High Possible/Major	Entry / exit points to main arena designed to allow sufficient exit width for quick evacuation. Showground arena fences to be removed to create exit points prior to event based on atendee figures and desired evacuation time. Exit space requirements calculated at 82 people per minite per 1m width of exit space e.g. to evacuate 5000 people in 5 minutes would require 13m of exit space width. Marshals to direct evacuation according to evacuation plan	Medium Unlikley/Major	Evacuation policy (BJ)
Crowd: Entry / Exit	All Present	High Possible/Major	Entry / exit points to main arena designed to allow sufficient width for capacity of crowd. Showground arena fences to be removed to create entry/exit points prior to event based on atendee figures and considering timings of ceremonies to ensure everyone can enter safely. Entry/Exit space requirements calculated at 82 people per minite per 1m width of exit space e.g. 5000 people in 5 minutes would require 13m of entry/exit space width. Marshals at entry/exit points to direct crowd Ensure entry/exit routes are free of trip/slip hazards	Medium Unlikley/Major	Breif leaders on correct entry/exit routes for their district - Leader Handbook (PD)
Electrical Equipment: Electrical Fault / Electrocution Risk to Health / Site	All Present	High Possible/Major	All electrical equipment to be PAT tested All tempory power equipment to be installed by a competent person Load calculated to avoid overloading the available power Ensure all equipment is correctly earthed Appropriate circuit level protection (RCB, RCBO's etc) used Consideration when locating equipment to ensure adequate protection from the elements	Low Unlikley/Moderate	Electrical Policy (BJ)
General: Slips / Trips Risk to Health	All Present	Medium Likley/Minor	Main area inspected prior to opening to ensure no trip hazards Cable ramps used where cables must cross walk ways / roads and cannot be routed around Fence off any trip hazards that cannot be removed Monitor stage surface throughout and clear any spillages quickly	Low Possible/Minor
Main Stage: Collapse Risk to Health / Site	All Present	High Possible/Major	Stage company to erect stage in line with their own safe working practises and risk assessments No load added to stage until cleared with stage company Extra equipment / load to remain within safe working load of stage structure (See stage spec sheet for details)	Medium Unlikley/Major	Obtain RA from Stage Contractor
Main Stage: Fall from Height Risk to Health	All Present	Medium Possible/Moderate	Briefing for all performers to include danger of moving too close to edge of stage Where possible/appropriate edge of stage to be marked by white tape If general public brought on stage they must be supervised at all times by a member of staff/crew Access to stage restricted when not in use	Low Unlikley/Moderate
Main Stage: Fire Risk to Health / Site	All Present	Medium Possible / Moderate	All electrical equipment to be PAT tested Electrical safe fire extinquishers to be located at key points (SL, SR, Power Distribution/Dimmers & FOH) No Pyro / flames to be used Observe minimum safe distances for flamable materials from items that will get hot e.g. lighting / smoke machines	Low Unlikley/Moderate
Medical: Flicker Sensitive Epilepsy Risk to Health	All Present	Medium Possible/Moderate	Warning signs for flashing lights placed around main arena and issued in leader briefing pack Medical details of atendees checked to be aware of any potential issues Lighting designed to avoid common trigger rates of  3 to 30hz	Low Unlikley/Moderate
Medical: General Risk to Health	All Present	Medium Possible/Moderate	Marshals in main arena to monitor crowd for signs of problems Event medical team (ScoutMed) on hand to deal with emergency medical care	Low Possible/Minor
Noise: Hearing Damage Risk to Health	All Present	Medium Possible/Moderate	Noise levels to be kept within limits set by showground contract Lound music to be restricted to certain hours only inline with stage time table Hearing protection (ear plugs) available for staff if required Line array PA system used to enable better sound distribution without needing excesive levels Quiet area available for staff to take a break away from noise	Low Unlikley/Minor
Safeguarding: Risk to young people	Young People	Medium Possible/Moderate	All volunteer adults on site to have DBS checks and safeguarding training as per POR Stage company confirmed all employees are also DBS checked Follow event/HQ safeguarding policy at all times Provide seperate changing facilities for Adults & Young People as well as Boys & Girls for any costume changes.	Low Unlikely/Moderate
Special Effects: Lasers Risk to Health	All Present	Medium Possible/Moderate	Lasers to be rigged in accordance with manufacturer guidelines Lasers to be aimed above sight line of adults standing to avoid eye contact If lasers require a safety key to operate this should be removed and kept secure when not in use	Low Unlikley/Moderate
Special Effects: Smoke Risk to Health	All Present	Low Possible/Minor	Only recommended smoke / haze fluid to be used in machines Stage is outdoors allowing smoke to clear quickly Warning signs of smoke use to be placed around arena and in leaders briefing pack Safety data sheet for specific smoke fluids used to be obtained and kept on file and available in hard copy during the event In general smoke fluid is usually a water and glycol based fluid which poses no harm to health	Low Unlikley/Minor
Stage Construction: Fall from Height / Items dropped from height Risk to Health / Site	Stage Crew	Medium Possible/Moderate	Only those with training for working at height should do so Where a ladder is used this should be suitable for the task and footed at all times Fall protection equipment should be used when necessary All working at height should be planned to reduce the amount of time spent at height, and the need to work at height removed entirely where possible When working at height is taking place hard hats must be worn on / around the stage	Low Unlikley/Moderate
Stage Construction: Manual Handling Risk to Health	Stage Crew	Medium Possible/Moderate	All crew to be reminded of safe lifting practises during load in safety briefing Use van tail lifts / telehandler where appropriate to avoid manual handling Use 2+ man lifts for heavier items Safety boots to be worn by all during load in / out	Low Unlikley/Moderate
Vehicle Movements: Collision with Vehicle Risk to Health / Site	All Present	Medium Possible/Moderate	High vis vests to be worn during load in / load out while vehicles are moving on site Once site open any vehicle movements for main stage to be restricted to non public / closed areas where possible Where vehicle movements cannot be avoided through public areas the vehicle should be accompanied by a marshal in high vis vest	Low Unlikley/Moderate
Weather: Lightning Risk to Health / Site	All Present	Medium Possible/Moderate	Weather forcast to be monitored through construction phase and event Main stage to be closed and evacuated in the event of a lighting storm Suitable grounding to be used on main stage	Medium Possible/Moderate	Extreame Weather RA (BJ)
Weather: Rain Risk to Health / Site	All Present	Medium Possible/Moderate	Weather forcast to be monitored through construction phase and event Stage is covered to protect electrical equipment on stage Suitable water proofing to be used for equipment located away from main stage Be prepared to close stage and evacuate in the event of torential rain	Medium Possible/Moderate	Extreame Weather RA (BJ)
Weather: Wind Risk to Health / Site	All Present	Medium Possible/Moderate	Weather forcast to be monitored through construction phase and event Stage is supplied with an anemometer to record wind speed Stage is rated to a maximum wind speed of 70km/h Main stage to be closed and evacuated if max wind speed looks like it will be exceeded	Medium Possible/Moderate	Extreame Weather RA (BJ)