Hazard Identified? /
Risks from it? | Category | Who is at risk? | How are the risks already controlled?
What extra controls are needed? | What has changed that needs to be thought about and controlled? |
Hazard – something that may cause harm or damage.
Risk – the chance of it happening. | Category to help organise risks | Young people,
Leaders,
Visitors? | Controls – Ways of making the activity safer by removing or reducing the risk from it.
For example - you might use a different piece of equipment or you might change the way the activity is carried out. | Keep checking throughout the activity in case you need to change it…or even stop it! This is a great place to add comments which will be used as part of the review. |
Hazard: Confirmed case of Covid-19 Risk: as the young people in the group attend a number of schools there is a higher risk of infection from other sources then the young people and leaders presently in Contact with.
| COVID 19 | Leaders, Young People | Attendants to the session to be recorded on the register. Track and Trace to inform leaders so we can advise them with other people in that particular batch so they can continue with the track and trace system. Parents will be asked not to bring children who Feel unwell. Any scouts who look unwell will also be sent home. |
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Hazard: First Aid Risk: Higher risk of infection if first aid is required to be administered
| COVID 19 | Leaders, Young People | A leader who is first aid trained will be appointed each night. In the event of first aid having to be administered the leader in charge of the grab bag and will be contactable by phone if required and will wear all provided PPE within the grab bag. The incident will be recorded in the incident records and any equipment will be replenished at an appropriate time. The young person’s parent/guardian will be notified, Common first aid requirements for local area are twists and strained ankles, cuts, graizes and stings. |
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Hazard: Hygiene of activity equipment Risk: Higher risk of infection spread if hygiene not carried out.
| COVID 19 | Young People, Leaders | First aid grab bag to be allocated to the leader in charge and responsible for first aid on the evening. After the session has ended the bag shall be wiped down using anti bacterial spray making it safe for use by another group
Any other equipment used during the session to be wiped down using disinfectant wipes or antibacterial spray before use.
if we require tables and chairs, they should be clean and safe from the previous session, they will all need to be sprayed / wiped down after use before putting away.
equipment that is not easily wiped down such as rope shall not be used for 72 hours after use, a label will be left on them from the last time used, simply a piece of paper - Used on date and by whom.
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Hazard: Hygiene of Kitchen Area Risk: higher risk of infection spread if hygiene not carried out.
| COVID 19 | Young People, Leaders | The kitchen area will be limited to 2x scouts should the program permit it. (i.e washing up and drying up) Face masks to be worn at all times, unless exempt. The touch points, door handle cooker and cupboard door handles, taps etc will be cleaned after each session, ensuring they are safe for the next meeting. To reduce the risk, we ask for all scouts to bring their own water bottles, this then makes the kitchen a no go area if this facility is not required for an evening meeting. | Hand santiniser is available and is encouraged to be used after using the kitchen area.
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Hazard: Hygiene of people Risk: higher risk of infection spread if proper hand washing not carried out.
| COVID 19 | Young People, Leaders | Clear expectations with all involved, provide hand sanitiser / hand washing for members on arrival, departure and during as required.
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Hazard: Hygiene of toilets Risk: higher risk of infection spread if hygiene not carried out.
| COVID 19 | Young People, Leaders | Toilet facilities are cleaned before and after sessions, cleaning equipment available to leaders with safe storage. We will request that all young people have gone to the toilet before attending session minimising the use of the facilities. if the facilities are required, we will monitor that the scouts will sanitise before they enter the building, remind them to wash their hands after doing their business, and ensure they have sanitised their hands when coming out of the building. Door handles, Toilet handles, Taps & light switches are key touch points to be cleaned before and after the night.
| All Scouts are reminded to wash hands before they arrive, use the available hand sanitiser frequently and to wash their hands after going to the toilet.
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Hazard: Maintaining social distance at drop off and pick up. Risk: Higher risk of infection spread if social distancing not maintained.
| COVID 19 | Young People, Leaders, Parents/guardian | Parents to drop and leave scout(s) without leaving car, young person to go straight into hut / Designated area assigned by Leaders.
At pickup parents to remain in their car, Young person to identify their parents car they will then will be given permission to return to parents car. Once child has been picked up parent to leave as soon as possible
Scouts arriving and departing by themselves to listen to leader instructions and wait in marked locations until all scouts have arrived, Hands to be sanitised prior to standing in marked location. At Departure, we would encourage them to leave as soon as possible
All scouts are required to wear face masks during the course of the evening indoors and where ever possible to keep social distancing. | Internal Hand sanitising stations fitted.
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Hazard: Maintaining social distance during meeting: INDOORS Risk: higher risk of infection spread if social distancing not maintained. | COVID 19 | Leaders, Young People | Start of the session Leaders to explain social distancing and that if it was not maintained the session will be ended early. due to the size of our venue we have had to limit the numbers including the leaders to allow social distancing measures to be upheld, all people are required to wear Face Coverings unless exempt, windows and doors are to be kept open at all times
If delivering a program or instructions, the leader may lower their face masks to give the brief or show a demonstration while standing in an open space for all to listen and see. | In the event of a session having to be ended early parents to be informed and they will be asked to come a pick up their child.
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Hazard: Maintaining social distance during meeting OUTDOORS Risk: higher risk of infection spread if social distancing not maintained.
| COVID 19 | Young people, Leaders | Numbers are unlimited as per scouting association advice for outdoor meetings, Face coverings to be worn in such times social distancing cannot be achieved
Primarily we will be using the Hut car park or Aylestone meadows and canal, both are wide open spaces with multiple paths as well as the car park of the scout hut. Games will be adapted to suit and where required masks shall be worn.
Scouts will be reminded about 2m spaces, no touching etc. hand sanitiser will be used on a regular basis throughout the night to ensure clean hygiene before, during and leaving the activity area. All scouts must bring their own water bottles so there is no danger of cross contamination, |
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Hazard: Use of outdoor spaces Risk: un-even ground, access to space less controlled, cannot be cleaned.
| COVID 19 | Young People, Leaders | Choice of location appropriate to activity, briefing to leaders and young people on boundaries, checks on the location ahead by leaders, hand washing if available for all participants before, during and after the session, if not hand sanitisers will be available from the leaders.
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Review: This risk assessment is for a section to move from one COVID Readiness alert level to the next, an additional risk assessment should be produced for each move proposed.
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We take personal data privacy seriously. The data in this form is used to assess the suitability for the return to face to face Scouting based on the controls put in place. The personal data in this form is used to identify the individuals who have completed and approved the risk assessment. This includes the individual who undertook the assessment, the line manager, Executive members and County Commissioner, who will all have access to this data. Scouts headquarters will retain this data for 3 years after the Covid-19 readiness level goes to ‘Green’ and does not return to ‘Amber’ or ‘Red’ to act as evidence of the assessment taking place. For further details on the Scouts data processing stance please visit our Data Protection Policy here. https://scouts.org.uk/DPPolicy’.
