Hazard Identified? /
Risks from it? | Who is at risk? | Gross Risk Rating
| How are the risks already controlled?
What extra controls are needed? | Net Risk Rating | Actions for further Controls
|
Hazard – something that may cause harm or damage.
Risk – the chance of it happening. | Young people,
Leaders,
Visitors? | The gross risk rating is a combination of the likelihood of the risk happening and the impact should no mitigating actions be taken. | Controls – Ways of making the activity safer by removing or reducing the risk from it.
For example - you might use a different piece of equipment or you might change the way the activity is carried out. | The net risk rating is a combination of the likelihood of the risk happening and the impact once the mitigating actions have been taken. | These are further actions which have either been identified or are in the process of being implemented to provide additional control to mitigate risks |
Strong Winds (Stage & Temp Structures)
| All Present | High | Weather forecast to be monitored. Stage is supplied with an anemometer to record wind speed Stage is rated to a maximum wind speed of 70km/h Stage to be closed and evacuated if max wind speed looks like it will be exceeded | Medium |
|
Strong Winds (Programme excludingTemp Structures)
| All Present | High | Following sessions cancelled in Force 7 and stronger winds. (60km/h +) Instructors can stop a session if they feel the weather conditions are unsuitable and safety might be compromised. Contracted provision may have their own approach e.g., Parascending or climbing walls | Medium |
|
Strong Winds (Camping Area)
| All Present | High | It is the responsibility of each groups Nights Away Permit holder to ensure that tents and other camping equipment are set up properly and monitored during any periods of strong wind. Each group encouraged to monitor the local weather forecast during the build-up to the event and during the events duration. It is recommended that all guy lines on tents are used.
| Medium |
|
Heavy Rain (Stage)
| Stage Crew | Medium | Weather forecast to be monitored Stage is covered to protect electrical equipment on stage Suitable water proofing to be used for equipment located away from main stage Be prepared to close stage and evacuate in the event of torrential rain | Low |
|
Heavy Rain (Program)
| All Present | Medium | Following Sessions cancelled in showers lasting more than 5 minutes or heavier precipitation. - All Inflatables – Persons invited to move to an indoor programme zone
- Smaller bursts of rain, leaders need to be briefed to check all inflatables to ensure surfaces are in useable condition
- Roped pioneering activities to be dynamically assessed for suitability. Briefing to leaders to be provided by zone chief.
- Roped activities to be dynamically assessed for suitability. Briefing to leaders to be provided by zone chief
All other activities to carry out as normal. | Low |
|
Heavy Rain/Surface Flooding (Camping)
| All Present | Medium | It is the responsibility of each groups Nights Away Permit holder to ensure that tents and other camping equipment are set up properly and monitored during any periods of heavy rain. Each group encouraged to monitor the local weather forecast during the build-up to the event and during the events duration. The digging of drainage ditches, gulleys or similar is not allowed. In extreme conditions, if a group has no dry shelter remaining due to heavy rain or surface water flooding then shelter may be sought in one of the onsite buildings, this is to be coordinated by the Shirejam leadership team.
| Low |
|
Heat Wave (Program)
| All Present | Medium | Temperatures in excess of 30 degrees at midday will require: - No change to activities
- Water to be dispensed in queues. To read forecast on Thursday prior to event and a judgment call on Cash and Carry and water bottles
- Leaders to check sun cream- brief by notifications and tannoy to children and wearing hats and stay hydrated
| Low |
|
Heat Wave (Stage)
| All Present | Medium | Section Leaaders & Marshalls to monitor crowd for heat exhaustion and heat stroke. Bottles of water to be available Audience reminded to drink plenty of water, wear a hat and suncream. | Medium |
|
Heat Wave (Camping)
| All Present | Medium | Leaders are encouraged to ensure that both young people and leaders drink plenty of water, wear suncream and seek shade whenever possible.
| Medium |
|
Lightning (Stage & Temp Structures)
| All Present | High | Weather forecast to be monitored Stage to be closed and evacuated in the event of a lightning storm Suitable grounding to be used on stage | Medium |
|
Lightning (Program)
| All Present | High | Sessions stopped for 20 minutes or until it is safe to resume
| medium |
|
Lightning (Camping)
| All Present | High | Groups are encouraged to monitor the local weather forecast before and during the event.
| Medium |
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