Hazard Identified? /
Risks from it? | Who is at risk? | Gross Risk Rating
| How are the risks already controlled?
What extra controls are needed? | Net Risk Rating | Actions for further Controls
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Hazard – something that may cause harm or damage.
Risk – the chance of it happening. | Young people,
Leaders,
Visitors? | The gross risk rating is a combination of the likelihood of the risk happening and the impact should no mitigating actions be taken. | Controls – Ways of making the activity safer by removing or reducing the risk from it.
For example - you might use a different piece of equipment or you might change the way the activity is carried out. | The net risk rating is a combination of the likelihood of the risk happening and the impact once the mitigating actions have been taken. | These are further actions which have either been identified or are in the process of being implemented to provide additional control to mitigate risks |
Vehicle v Vehicle Collision | Parents, Young People | Medium | One way system Speed limit Left Turns only when entering / egressing the site
| Low Risk |
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Vehicle / Pedestrian Collision | Leaders, Parents, Volunteers, Young People | High | Pedestrian Crossings controlled by adult volunteers Volunteers to wear hi-viz Speed Limit
| Medium |
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Vehicle Fire | All Present | High | Switch off engine, evacuate the vehicle, keep onlookers clear, Invoke emergency procedure - inform control & emegency services Do not restart or move the vehicle cordon area off | Medium |
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Traffic Congestion on Public Highway at Event Entrance Possibility of Moving vehicle colliding with stationary traffic waiting to access site Injury to vehicle occupant | All Present | High | The access route(s) for all attendees have been planned and circulated to advise approaches to site, so only requires a left turn into event gate. Designated entrances for cars and coaches/mini buses. Traffic marshals in high viz jackets at gates to monitor /advise drivers re. access Temporary road signage on n/s verge(s) on approach to site access points advising which are nominated as Car Gate(s) & Coach Gate
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Incoming Vehicles stopping other than at Designated Drop Off Area(s) Risk of injury to pedestrians as result of collision with vehicle if moving around site unsupervised | All Present | High | The onsite access/ egress routes have temporary signing for vehicles directing to designated drop off or parking area(s). Nominated entrances and drop off points for cars and Coaches/mini buses. Traffic marshals in high viz jackets at key points along route and at drop off point and parking. Marshalls to ensure people only exit vehicles in designated areas.
| Low |
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Vehicle(s) collecting attendees at end of event/Leaving site Risk of injury to pedestrians as result of collision with vehicle if moving around site unsupervised | All Present | High | Parents/guardians have been fully informed regarding collection arrangements for after the event. The onsite egress routes have temporary signing for vehicles directing to designated drop off or parking areas. Designated exit routes for all vehicles. Traffic marshals in High Viz jacket at key points along exit route give priority to any pedestrian movements from event filed back to vehicles.
| Medium |
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Pedestrian Route planning Injury as result of pedestrian collision with vehicle | All Present | high | Young people will move as one group and will be briefed to remain in that one group (Walking bus) Young people will be briefed regarding hazards and behaviour required The planned walking route will cross the vehicle access roads only at a designated crossing point. Road crossing will be closely supervised by Traffic marshals. Priority given to any pedestrian movements. Leaders will be fully briefed with respect to supervisory responsibilities when walking beside and crossing roads
| Medium |
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Crossing On-Site roads at arrival and departure Injury as result of pedestrian collision with vehicle
| All Present | On site roads will be crossed only at a designated safe location An experienced Leader (or nominated Traffic Marshal) will be responsible for overseeing the crossing of the onsite road. Leaders will follow the instruction to use the designated routes to and from the car drop off and coach drop off areas and the event field Only a Traffic Marshal, wearing a High Viz jacket, will remain in the road signalling traffic to stop whilst leaders and young people are crossing. Movement of vehicles along the roadway being crossed to be reduced as much as feasibly possible
| Medium |
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Walking from Drop off areas to the Event Field Risk of injury to pedestrians as result of collision with vehicle if moving around site unsupervised | All Present | High | Children on arrival will be marshalled in the designated District/Group areas in troop/packs/colonies and not move to the event field until the whole section has arrived. A Leader will be at the front of the group, one at the back, with the others- as necessary - positioning themselves alongside the group between the young people and the road itself. (Walking Bus) The group will be instructed to stay together as one group, on one side of the road only The group will walk off the road and on the grass wherever possible The Traffic marshal will halt any vehicle movements where necessary whilst leaders and young people are crossing.
| Low |
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Return to Car & Bus park Area at End of Event Risk of injury to pedestrians as result of collision with vehicle if moving around site unsupervised | All Present | | - Parents to park cars in designated area.
- Parents to collect their own child at the designated collection point and supervise them on the walk back to their vehicle.
- Those returning to coaches will do so in section groups as a “walking bus” column.
- One Leader will be at the front of the group, one at the back, with the others- as necessary - positioning themselves alongside the group between the young people and the road itself.
- The Traffic marshal will halt any vehicle exit movements where necessary whilst leaders and young people are returning to the coaches.
| Medium |
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End of Event Collection -General
Accident /upset/ lost/abducted | All Present | Medium | Young People will not be left alone and will be properly supervised by their leaders until they have been safely collected by a parent or guardian. A clear pre-planned procedure will be agreed for any Young Person not collected A Young Person will not be left alone with just one leader/member of staff, in line with national Safeguarding guidelines.
| Low |
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