Name of activity / event / location	Overall Risk Assessement / Big Birthday Adventure / Scout Adventures Fordell Firs	Date of risk assessment	30/08/2026	Name of who undertook this risk assessment	E N
		Date of next review	21/01/2027

Hazard Identified? / Risks from it?	Category	Who is at risk?	How are the risks already controlled? What extra controls are needed?	What has changed that needs to be thought about and controlled?
Hazard – something that may cause harm or damage. Risk – the chance of it happening.	Category to help organise risks	Young people, Leaders, Visitors?	Controls – Ways of making the activity safer by removing or reducing the risk from it. For example - you might use a different piece of equipment or you might change the way the activity is carried out.	Keep checking throughout the activity in case you need to change it…or even stop it! This is a great place to add comments which will be used as part of the review.
Arrival - Vehicles & people Risk of collision & injury.	Core	All Present	This is covered in the separate Arrivals, Departure and Vehicle Movement Risk Assessment
Registration	Core	All Present	All participants and volunteers must be registered when they arrive on site. Staff Volunteers should report to the Main Reception in the Sir Garth Morrison Building. Cub Packs, Beaver Colonies & Squirrel Dreys arriving at their allocated arrival time should sign-in at their allocated Sub-Camp. Any participant or volunteer arriving outside their allocated time, or departing before their allocated time should sign in/out an Main Reception in the Sir Garth Morrison Building.
Site Features Risk of injuries from: - Natural features - Plant & equipment	Core	All Present	Scouts Adventures Fordell Firs is an enclosed site, participants are not allowed to leave the site unaccompanied. On arrival participants will be made aware of the site boundaries. Through-out the event, participants and volunteers should ensure that they utilise the path network available and are careful of any moving traffic. Participants and volunteers should always wear appropriate footwear and walk carefully depending on weather conditions to prevent slips and falls. Participants must not climb any of the trees onsite, this will be communicated by the Subcamp Teams
Tentage, guy lines, trip hazards, Items stored at low level – Tripping on guy lines and tent pegs, boxes, natural items	Core	All Present	Instruct and enforce “No running” rules around tents and inside mess tents / marquees. Choose play areas clear of obstructions, sharp items, rabbit holes, rocks, logs etc or remove obstruction Mark any obstacles so clearly visible. (e.g. By using solar lights and reflective guys) Keep away from thistles / stinging nettles / barbed fence wire.
Mallets striking Tent pegs – Slippage of mallet Struck by mallet	Core	All Present	Adults to supervise activity and to check mallets are in good condition and not lose or split. Instruction on how to correctly put pegs in. Check tent pegs are suitable size and condition for the tent guy. Ensure other young people are standing safely away.
Sleeping Facilities Safeguarding issues Injuries from furniture	Core	All Present	Participants should be allocated Tents by their own Leaders. It is the responsibility of their own leaders how this allocation is done. Ensure sleeping facilities provide appropriate division of adults and YP. Discuss sleeping arrangements with young people and parents beforehand YP with specific needs will need to be considered and appropriate arrangements made for them. Ensure young people can safely enter and exit their tents with relative ease. The responsibility of erecting, and dismantling the tents is that of the Leaders
Toilets & showers Safeguarding issues, Waterborne disease.	Core	All Present	The site is serviced by a main toilet block, with additional temporary toilets Feminine hygiene products are stored in the female toilets and can be disposed of in the bins in each toilet. These will be restocked during the cleaning process. Fordell Staff will regularly clean the toilets and showers. The Core Team will check the toilets hourly, during the day, and alert Fordell Staff of any issues. Extra care should be taken around toilet doors, to ensure that fingers do not get trapped.
Personal Hygiene Illness, infections	Core	All Present	Leaders to ensure good hygiene standards and brief participants on the importance of maintaining these throughout the event. Wash hands after going to the loo and all field activities and before eating. Hand washing area set up and regularly maintained by leader team. Make sure to use clean cooking / eating utensils.
Ticks Illness, infections	Core	All Present	Participants are encouraged to check themselves daily and report any ticks to their Leaders. Participants should not pull them off. Anyone finding a tick should not try to remove it, but request assistance. Leaders should use tick removers to remove ticks. If the Leaders are not confident, they should visit First Aid with the person. Teach YP not to pull them off and encourage YP to check themselves daily. Instruct and inform parents to thoroughly check. Distribute guidance. Guidance on Ticks https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/safety/safe-camping-residentials-and-outdoor-skills/ticks-advice-on-protection-prevention-and-removal/
Food illness, medical emergency.	Core	All Present	All meals are provided by SSST All allergy and dietary information have been shared with the SSST who will be catered for Leaders will also have this information for their Pack. Leaders should ensure that everyone washes their hands prior to mealtimes there will be hand washing facilities at the main Marquee, prior to all meals. If Participants/ Volunteers have dietary requirements they must identify themselves at each meal. The app will support the identification of young people who require a different meal from the standard menu. The menu will be published prior to camp and be available onsite. Ensure correct storage and handling of food. The HQ guidance on Food Safety must be followed All to clean hands thoroughly before and after food preparing and before consuming food. Menu planned to suit facilities available. There is a separate Risk assessment for Catering available.
Tables – Risk of collapse during cooking and activity	Core	All Present	Check tables are in good repair; properly and safely put up, eg: legs locked, trestles stable, put small table feet on boards if used on grass, ensure level and stable
Attendance Person going missing	Core	All Present	Everyone to be checked in and checked out at the main registration Regular headcounts conducted by Leaders to ensure all their young people are present If it is suspected that a young person is missing the missing person policy must be followed – see appendix 1 at rear of this Risk Assessment.
Water & Waste Infection & vermin	Core	All Present	All tap water on the field is drinkable. Water, Juice, Tea and Coffee will be available at sub camps. Waste should be disposed of in the General Waste & Recycling Bins that are allocated around the site.
Weather Bad weather affecting camp	Core	All Present	Weather will be monitored prior to camp. If very strong winds or storms are forecast consideration will be taken if the camp is to proceed. If very bad weather hits camp, the indoor locations will be used for shelter. If weather is severe, it may be necessary to abandon camp following prepared evacuation plan. The programme will be changed, when required, if weather prevents any activity going ahead. Participants have been given a kit list, which will cover most types of weather.
Appropriate Adults Injuries from poor management of camp, activities and facilities.	Core	All Present	All volunteers will have completed the required background checks and mandatory training. Parent Helpers who are attending will be required to have Safety and Safeguarding. Suitable Nights Away Approval obtained from Scouts Scotland. Leaders will have attended a pre-event briefing, for those that didn’t attended there will be a recording distributed, additionally there will be a welcome letter provided on arrival. The event is supported by a large team of volunteers in addition to Leaders from Sections. The event will comply with the Green Card policy on Alcohol. All adult volunteers will be issued via email with copies of the following cards Young People First,Safe Scouting,Scouting & alcohol and Staying Safe. Young Leaders will be issued with a copy of their version of Young People First. Appropriate child to adult ratios in place at all times. Ensure all leaders and helpers are aware of level of support needed for younger groups (e.g. At mealtimes). Adequate rest time and ‘peaceful space’ planned in for leaders.
Incidents & Medication Risk of injury or illness worsening due to delayed or inappropriate first aid, incident management or medication administration.	Core	All Present	A number of volunteers hold a current First Response qualification. First Aid should only be delivered by volunteers who are appropriately trained and whose First Response learning is recorded on the membership system. A ScoutMed Team will be on site throughout the event and can provide First Aid and more advanced medical support where required. The ScoutMed Team will be based in the Sir Garth Morrison Building, which will be clearly signposted. Serious, unusual or escalating medical concerns should be referred to the ScoutMed Team as soon as possible. Emergency services should be contacted where required, with the ScoutMed Team and Event Team informed as soon as practicable. All incidents involving First Aid must be recorded using the event’s online incident reporting form. Group Leaders are responsible for the safe storage, management and administration of medication for the young people in their group, including ensuring medication is taken at the correct time and in accordance with the information provided by parents/carers. Medication should be clearly labelled and stored appropriately, while remaining accessible when required. Young people who normally manage their own medication should be supported to do so where appropriate, with leaders aware of the arrangements. A designated member of the Core Team will be responsible for overseeing medication arrangements for Young Leaders who are members of the Volunteer Team. Any concerns relating to medication, missed doses, adverse reactions or uncertainty over administration should be referred to the ScoutMed Team for advice.
Challenging / Inappropriate Behaviour Potential for injury, distress, overstimulation or dysregulation, and breakdown of peer relationships.	Core	All Present	Leaders are responsible for setting clear, age-appropriate expectations and supporting positive behaviour within their group. Expectations should be communicated to young people and parents/carers before the event, and reinforced appropriately throughout the camp. Leaders should respond to challenging behaviour calmly and consistently, considering the individual needs of the young person and any factors which may be contributing to their behaviour. Support should be sought from the Sub-Camp Team at an early stage where additional help, advice or intervention is required. A designated Quiet Zone will be available for young people who are feeling overwhelmed, overstimulated or dysregulated, providing a calm space away from the main event environment where they can regulate with appropriate support. Young people should be given clear guidance on where and how they can access help, including support from their own leaders and the Sub-Camp Team. Activities and the wider event programme should be appropriately planned and timetabled, allowing opportunities for active participation alongside quieter periods, rest and downtime. Leaders and helpers should appropriately supervise young people during free time and remain alert to emerging peer relationship or behavioural concerns. Where appropriate, reasonable adjustments and individual support strategies should be used to help a young person remain safely and positively involved in the event. Where behaviour presents a significant or continuing risk to the young person or others, the Event Lead should be involved in deciding the appropriate course of action. If it becomes necessary for a young person to leave the event because their behaviour cannot be safely supported, the Event Lead must be consulted before this is communicated to the young person or their parent/carer. The Event Lead retains the authority to require any participant to leave the event where this is necessary to protect the safety or wellbeing of those attending.
LPG gas bottles Gas hoses and cooking equipment Leakage of gas, fire and Carbon monoxide	Core	All Present	Hoses and regulators checked for good condition and hoses are in date – before camp and by leaders during camp. Hoses secured to kit by hose clips. Always use gas stoves or lamps in well-ventilated areas, outdoors if possible. LPG cylinders positioned outside tents and doors open during use for good ventilation. Fire extinguisher / fire blanket / fire bucket positioned outside tent near to cook area Fire Alarm & evacuation Procedure set up for the whole camp The HQ guidance on Safe use of Gas. must be followed Gas cooking and lighting equipment to be used in controlled areas.
Cooking – hot surfaces Hot liquids, Cooking fats Risk of fire Burns	Core	All Present	Ensure kitchen area is safe and hygenic Keep area clear of obstructions and trip hazards. Portable cooking equipment should be mounted on sturdy tables. Firefighting equipment should be in the kitchen area and the team familiar with its use. Gas appliances (e.g.: fridge, boiler) should be on a sturdy level surface, with pilot flame vents kept clear. Flames to be kept as far away as possible from flammable material (shelter/tent side). Use of cooker guards where possible. Young people only to be allowed in kitchen if they are designated to help. Adult use of kitchen to be established in such a way as to prevent overcrowding. Access to some services provided elsewhere/ more conveniently if necessary (e.g.: hot drink making). Kitchen first aid kit to be at hand. ScoutMed First Aider to be called if first aid required
Using Open Fires Risk of burns from mistakes or misuse. Starting fires, creating sparks.	Core	All Present	There should be no fires on sub-camps. Restrict access by using in a defined area. Leaders to supervise young people when they’re using hot items. Consider appropriate Group size. Keep area around the fire free of trip hazards Keep woodpile well away from the fire - at least 2 metres Brief young people on safe use of cooking equipment or fire before use and on the possible dangers of fire lighting. Have rules for fire lighting and management including – for example: no picking up burning wood; no throwing objects onto the fire; hold wood at one end and lower onto the fire with your fingers near the ground. No removing wood from the fire once it has been put on. To start a fire only use kindling or bought fire lighters. Do NOT use accelerants on the fire (any substance or mixture that accelerates or speeds the development and escalation of fire) – such as petrol, lighter fuel and other spirits. Avoid loose clothing around fires – watch out for open coats, sleeves and scarves. Tuck them in and keep coats, hoodies fastened. Tie back loose hair. Do not reach over fires or flames. Do not allow fires to become too large for the location/ activity Make sure that cold water is available nearby – there should be at least a bucket, running water is best if possible.
Axe and saw risk of injury to non-participants or observers and those undertaking the task.	Core	All Present	Create a safe cutting area (check guidance for safe size and distances). Ensure all equipment is kept secure when not in use and supervise when being used. Ensure suitable competence for those using the equipment Appropriate protective equipment worn (including closed toe & sturdy footwear. All adults to follow guidelines for safe use.
Incidents Poor management leading to increased detrimental effects, injuries	Core	All Present	Suitable first aid cover is in place Details of emergency department of hospital and local doctors. Ensure robust InTouch process is in place Medication to be stored securely and leaders to supervise schedule of taking medicines Be aware of additional environmental hazards such as heatstroke, sunburn, ticks and other insects and animals
Incidents Risk of Children wandering off site, or abduction.	Core	All Present	Young People and adults are checked into activities and duties throughout the weekend. Where someone has not checked in this is investigated, and if the Core team are not satisfied that the person is safe, this is investigated further and escalated as appropriate Boundaries are clearly defined to young people, and it is the responsibility of all the Adults on-site to look after the young people and ensure they do not wander or someone external off site does not come onsite, and attempt to abduct or harm a child. The Leaders are aware of the Adults on duty overnight, and should there be a issue, they should contact the Adults on Duty. In an emergency, Leaders should prioritise getting the appropriate help from the Emergency services directly and then informing the Core team.
Risk Assessments Sharing of Risk Assessments	Core	All Present	All Risk Assessments for the Event are stored within Scouts RAM, and will be shared with all those attending the event via Link Tree.
Missing Persons Policy - Appendix 1			The following policy sets out the procedure for Missing Person’s. Registration Each person onsite is registered prior to arrival, and when they arrive onsite they are checked in. They are given a Identifying lanyard, both must be worn at all times, except at bedtime and on activity. Headcounts/registers Leaders must do headcounts/registers frequently to ensure all of their Section is there. This must be an ongoing process throughout the Camp when people are split away from the Section to ensure that they all arrive back. Activities Leaders will be expected to supervise their own sections on activities. The Section may be split into 2 or 3 parts Procedure for dealing with a missing person It’s important people stay calm and focussed, as this helps locate the person Initially checks must be carried out by the Pack Leaders, with assistance from the Sub Camp Team. If person has not been located the camp office must be informedimmediately, who will ensure the senior camp leadership informed urgently. The Senior management will manage the situation and will work with the Leaders and Subcamp Leaders to locate the person. The Senior management will use the following methods to assist with finding the person, as appropriate. Ascertain the last known position of the person Find when the person last checked in for meals or activities Do a search for the person with search party ssue a missing person notice to the adults in the Camp Do a headcount, either partially in sub camps / activities, or the whole campsite If all avenues have been exhausted the Police must be contacted, and the Parent’s/Guardian’s informed.