Name of Section or Activity

102nd Leicester (Aylestone St. Andrews) Beavers Section Meeting Outdoors at Aylestone Meadows by Canal St. Car Park

Date of risk assessment

12/09/2021

Name of who undertook this risk assessment

A W

COVID-19 readiness level transition

Red to Amber

Hazard Identified? / Risks from it?	Who is at risk?	How are the risks already controlled? What extra controls are needed?	What has changed that needs to be thought about and controlled?
Hazard – something that may cause harm or damage. Risk – the chance of it happening.	Young people, Leaders, Visitors?	Controls – Ways of making the activity safer by removing or reducing the risk from it. For example - you might use a different piece of equipment or you might change the way the activity is carried out.	Keep checking throughout the activity in case you need to change it…or even stop it! This is a great place to add comments which will be used as part of the review.
Hazard – Activities Risk – Trips, falls, collision, twisted ankle, Broken Ankles	Young People, Adults, Parents	The Leader in Charge should know the location and write a separate risk assessment for the location they are using for meetings. Light levels and ground conditions need to be considered before meetings take place. ACTIVITIES SHOULD NOT BE PLANNED THAT COULD LEAD TO THE BREAKING OF CURRENT SOCIAL DISTANCING GUIDELINES. The rules of any activity should be clearly understood by all those taking part. All activities should have adequate supervision according to that activities risk assessment or at the very least the minimum ratios as set out in POR.
Hazard – Activity Equipment used by Leaders and Children Risk – Not cleaned or cleaned properly - Transmission of Virus	Young People, Adults	For games where sanitising equipment before touching by another person isn't a viable option, everybody sanitise hands before using touching equipment and then sanitise after. Verbal instruction not to touch face till after sanitising hands. Equipment to be cleaned between sessions or uses if sharing with suitable wipes/spray. Equipment which cannot be cleaned should be quarantined for at least 72 hours before being used again.
Hazard – First Aid Risk – Breaking social distancing	Leaders, Young People	Ensure there is a dedicated person responsible for ﬁrst aid, known to all. Ensure First Aid is administered with type II surgical mask, apron & gloves if suitable then young person should wear a face covering if appropriate.
Hazard – Outdoor Base away from hut Risk – Challenged about meeting in a large group.	Adults	Explain to the person challenging that Scouts are exempt from the restriction as an organised youth organisation working to strict covid regulations.
Hazard - Maintaining social distance during meeting Risk - Infection spread if social distancing not maintained.	All	Parents should have explained about the rules on social distancing for the youth members and acknowledged this by accepting the back to face to face Amber event. Any youth members that have not had this accepted will be turned away. Reinforce rules at the start of the meeting. Where possible use objects to help youth members maintain social distancing including but not limited to natural objects, Hoops on the ground & stop and helicopter (arms out and spin around if they hit somebody they are to close). Trying to design activities and games that reduces the risk of getting closer than 2 meters. Regularly remind any youth members who appear to be forgetting or ignoring the rules - there will not be penalties, but the rules will be reinforced as and when necessary, to keep everyone safe.
Hazard - Group sizes Risk - Infection spread	All	Limit size of meeting to those specified by the Scout Association. This is regularly reviewed and updated so we need to double check the group size hasn't changed the day before the meeting starts and cancel or advise parents as soon as possible if there are changes.
Hazard - Hygiene of people Risk - Spread of Infection	All	Provide hand sanitiser upon arrival, regularly between activities and when leaving.
Written consent to attend meetings at Amber level	Young People, Adults, Parents	A red to amber OSM event will be created for parents to mark as permission to attend the meeting. The event will comprise of the risk assessment for them to read before marking as attending (indicating an opt in).
Hazard – Pick Up and Drop off. Risk – Transmission of the Virus.	Young People, Adults, Parents	Parents to drop off in the Canal St. Car Park entrance to Aylestone Meadows, where Beaver is passed over to leader and will be asked to move to marker/space indicated. Parent encouraged to walk away with care, avoiding walking closely past other parents and Beavers, in other words to maintain 2m safe distance rule.
Hazard – Transport to/from meeting (Lift Sharing). Risk – Transmission of the Virus	Young People, Adults	Lift Sharing is not encouraged and should not happen unless there is no other way of the Young Person getting to the meeting. If it does happen, all the people in the vehicle should wear masks.
Hazard - Person showing signs of Covid 19 Risk - Spreading Covid 19	all	If person feels unwell or showing signs of Covid 19 then they are not to attend. If Leader spots signs of Covid 19 then young person is to be removed from the group and parent called to collect.
Hazard - Confirmed case of Covid 19 Risk - Knowing who has broken social distancing	Young People, Adults, Parents	All persons attending need recording on the OSM attendance record. Anybody breaking social distancing needs recording in a flexi-record under that date incase somebody tests positive for COVID-19 then track and trace will ask them to self isolate.
Hazard – Hand washing / Sanitising / Cleaning Risk – Allergic Reaction to Soap / Sanitiser / Cleaning Products	Young People, Adults	Parents and Leaders will be asked to check and update personal details on OSM to check we have the latest information, this includes allergies. If there is an allergy to any product then a suitable alternative will be acquired and used.
Hazard – Hand washing / Sanitising Risk – Not completed correctly or at all	Young People, Adults, Parents	Clear instructions of expectations with all involved: Everyone is expected to wash their hands (with soap) before leaving their home. Apply hand sanitiser at the start of a meeting. Apply hand sanitiser as required between activities. Hand sanitiser must be 60% alcohol to be effective. Leaders will supervise sanitising to ensure that this is completed properly during meetings.
Review: This risk assessment is for a section to move from one COVID Readiness alert level to the next, an additional risk assessment should be produced for each move proposed.

Checked by Line Manager

Name:	HIDDEN
Role / level:	HIDDEN
Date:	2021-05-29

Checked by Executive

Name:	HIDDEN
Role / level:	HIDDEN
Date:	2021-06-05

Approved by Commissioner

Name:	HIDDEN
Role / level:	HIDDEN
Date:	2021-06-09

Approved by Executive

Name:	HIDDEN
Role / level:	HIDDEN
Date:	2021-06-05

Notification of level change

Date and by who
HIDDEN - 2021-06-09

We take personal data privacy seriously. The data in this form is used to assess the suitability for the return to face to face Scouting based on the controls put in place. The personal data in this form is used to identify the individuals who have completed and approved the risk assessment. This includes the individual who undertook the assessment, the line manager, Executive members and County Commissioner, who will all have access to this data. Scouts headquarters will retain this data for 3 years after the Covid-19 readiness level goes to ‘Green’ and does not return to ‘Amber’ or ‘Red’ to act as evidence of the assessment taking place. For further details on the Scouts data processing stance please visit our Data Protection Policy here. https://scouts.org.uk/DPPolicy’.